Determining how much alcohol to order for your event is one of the most important steps in ensuring everything runs smoothly. The right amount depends on several key factors: the size of your guest list, the length of your event, the type of celebration, and even the time of day. Planning ahead with these details in mind will help you avoid both running out of drinks and overspending on unnecessary quantities.
A commonly used guideline is to plan for about 1.5 drinks per guest for the first hour of your event, followed by roughly 1 drink per guest for each additional hour. For example, if you’re hosting 100 people for a 4-hour reception, you should budget for around 300 total drinks (100 x 3). This formula provides a safe baseline, but it’s always wise to round up slightly—having a little extra ensures you won’t run short if consumption is higher than expected. Remember, while some guests may not drink at all, others may enjoy a few more than average, so balance is key.
The type of event also plays a major role in how much alcohol you’ll need. A formal corporate dinner may see lighter drinking compared to a festive wedding reception or a casual backyard party. Likewise, the time of day matters: morning and early afternoon events tend to require less alcohol, with guests often favoring lighter options like mimosas, wine, or beer. Evening celebrations, on the other hand, usually involve higher consumption and a wider variety of cocktails.
Another consideration is the mix of beverages you plan to serve. If you’re offering a full bar with liquor, beer, and wine, you’ll want to distribute quantities thoughtfully. A typical split might be 40% beer, 30% wine, and 30% spirits, though this can shift depending on your crowd. Knowing your guests’ preferences—for example, a group that leans toward craft beer versus one that prefers cocktails—can help refine your ordering. Non-alcoholic options should also be included to accommodate guests who don’t drink or who may want lighter choices throughout the evening.
Consulting with your bartending service or alcohol supplier can also be invaluable. These professionals have experience with events of all sizes and can provide tailored recommendations based on your guest count, event style, and budget. Many services will also suggest specific brands, signature cocktails, or seasonal offerings to make your bar menu unique while ensuring you have the right quantities on hand.
Ultimately, it’s better to have a little extra than to risk running dry in the middle of your celebration. By planning carefully, balancing the type of drinks you offer, and leaning on expert guidance, you can create a well-stocked bar that enhances the atmosphere and leaves your guests with a great impression.
